How to Import Sales Receipts

Created by Ezra Weinstein, Modified on Tue, 29 Nov 2022 at 03:49 PM by Hannah Harris

You can import the sales receipt from an Excel file. Compile an Excel spreadsheet throughout the

 week and you can easily import it into Quickbooks (Click Here to make sure you create all the correct data):

Step 1: Open the Import Sales Receipts tool

  1. Select the Gear icon.
  2. Under Tools, choose Import Data.
  3. Select Import sales receipts.

Step 2: Upload your CSV file

  • Select Browse, then select your .csv file.


If no line item is present QuickBooks will populate this field with a generic item called 'Sales'.

  • Next you have the option to auto create any new customers or line items that are not in QuickBooks Online. If you would like to auto create customers and/or line items, then check the applicable option(s) and select Next.

Step 3: Map column headings

  • Mandatory fields are marked with an asterisk (*). Other fields not present require Not Applicable to be selected.
  • Select the date format you have used, e.g. DD/MM/YYYY
  • Select your VAT option if applicable; Exclusive or Inclusive. This option is not available if VAT is not set up in QuickBooks.

  • On the final mapping page, map your VAT codes to those of QuickBooks, then select Next.
  • At this stage any mapping issues will be highlighted so you can go back and resolve them.

Step 4: Import sales receipts

  • Mapping completed, you will see a summary of your import as shown below. Select Start Import and the import process will begin.
  • Once completed, an import summary will be displayed. If any sales receipts fail to import, note why, then select All Done and you'll be greeted with a final completion summary, select OK to finish.

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